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Vendor Registration: Edmonds Classic Car Show

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Name: Vendor Registration: Edmonds Classic Car Show
Date: September 10, 2017
Registration: Sorry, public registration for this event has been closed.
Event Description:
Promote your business to the thousands of car lovers that participant and come to see this event.

SHOW IS PROMOTED THROUGH:
Press Release to over 30 Print Media, 20 Radio Media and 5 TV Media

  GECOC Website & Newsletter
  Email Blast to THOUSANDS!
  Social Media: Facebook, Twitter, etc?
  Flyers all around Edmonds & MANY Car Shows
 
If weather cooperates, expect 10,000 people and 350 cars.

 

Payment methods are cash, check, money order or credit card. (For credit card option, see form below.)

The Edmonds Classic Car Show (ECCS) is staged where the Edmonds Chamber of Commerce (Chamber) is a rent-paying tenant conducting a business. Accordingly, the Chamber reserves the right to deny access to any entity for any reason to the legal extent any business has a right to deny service to anyone at a business location. The Chamber, in its sole discretion, reserves the right to cancel, suspend or shorten the ECCS. As the authorized representative of The 4th Vendor (Vendor), I agree to the following:

I understand and accept that any entity wishing to apply to be present at The ECCS to perform activities beyond that of a regular visitor or consumer will be denied access inside the festival layout unless:

  • Ø  EdmondsClassicCarShowVendorApplicationissignedbyanauthorizedrepresentativeandreceivedbytheEdmondsChamberbeforetheestablished deadline;

  • Ø  TheVendorisabusinesswithacertificateofinsuranceandinsurancecoverageasrequiredbythefestivalorganizers;

  • Ø  TheVendorisabusinesswithalltherequiredfederal,stateandlocallicensesandpermitsnecessarytooperateabusinessatTheECCS;

  • Ø  InsidethefestivallayoutandduringopenhoursofTheECCS,theVendorisonlysellingorpromotingproductsorservicesthatarefullydisclosedonthe application form, and is not selling, handing out, or delivering anything else and will hold harmless and indemnify The ECCS for any liability stemming from the Vendor?s participation at The ECCS;

  • Ø  Theproductsandservicessosolddonot,inthesoleopinionoftheEdmondsChamber,createcontroversy,riskorpresentasecurityconcern.The Chamber reserves the right to review, approve and reject products, services, signage or material that may create controversy, risk or present a security concern. While at The ECCS, if the Vendor does not conform to the above policy, I agree that, if asked to do so, the Vendor, for which I sign this Agreement as the authorized representative, will leave the premises immediately without refund of any participation fees and costs incurred at that time.

    I understand and approve that applications received without a signed agreement or a valid payment will not be considered and that, without a certificate of insurance, the Vendor will not be allowed at The ECCS and, in such a case, participation fees already paid will not be returned. I certify that the information provided on the vendor application attached to this Agreement is true and complete.

Return your signed agreement and application, your insurance certificate, one photograph of your booth and two of your products with your payment made payable to Edmonds Chamber, PO Box 146, Edmonds, WA 98020-0146 by August 18, 2017. Applications received without a signed agreement or valid payment will not be considered. Without a certificate of insurance, the Vendor will not be allowed at The ECCS and, in such a case, participation fees already paid will not be returned. 

Vendor Terms and Conditions

Pre-event Requirements:

Review and confirm your acceptance of the Vendor Terms & Conditions by signing this agreement. 
Acquire a Snohomish County Temporary Food-Service permit (If food vendor.)
Acquire a Certificate of Insurance (See below for more information.)

Pay Vendor Fee no later than August 18, 2017

Licenses, Permits and Taxes: You are responsible for securing all necessary licenses and permits to operate your business in Snohomish County and Washington State. We are in the jurisdiction of the Snohomish County Health District: snohd.org or 425-339-5250. You are also responsible for collecting and paying all applicable taxes. The Washington State Department of Revenue asks that all special events provide them a list of vendors along with their Unified Business Identifier (UBI) number. If you do not have one, a temporary UBI can be issued to you free of charge by going online to dor.wa.gov. Click on ?Doing Business?, then click ?Temporary Businesses? under the ?Business Types? heading, then click ?Register Online?. You can also call 800-647-7706 and follow prompts to the ?Tax Services? section.

Insurance Certificate: A certificate of insurance is required. It must name The Edmonds Classic Car Show, the Edmonds Chamber of Commerce and the City of Edmonds as additionally insured parties, primary and non-contributory, for an amount of not less than $1 million. Products liability may not be excluded. Subrogation must be waived. Please provide your insurance broker with these requirements.

Signage Requirements: All signage is to be provided by vendors and must be visible to event attendees.

Equipment Requirements:

  • §  All vendors must provide their own electrical power via generator. (Note: No power is available onsite.)

  • §  All vendors must have a fire extinguisher. Vendors cooking with an open flame must have a model 40-B:C fire extinguisher. Non-cooking

    vendors must have a 2a-1OB:C model.

  • §  If cooking with propane, all tanks must be a minimum of 5 feet away from all tents or booths.

  • §  All food vendors must have their own warm water hand-washing unit if required by Health dept. Also potable water for personal use.

  • §  Booth (tent with weighted anchors, tables, chairs) or self-contained service vehicle.

    Set-up Instructions:

    § Access to site for set-up is between 7:00am - 9:30am. Vehicles must enter through barricades at the west end Dayton St. Set-up will be on the Dayton St between 4th Ave S and 5th Ave S.

    § Check-in immediately with the on-site Vendor Coordinator.
    § Site can be windy: please include weighted anchors for all tents, canopies, and equipment.

    Parking Instructions:

    § Vehicles used for set-up must be removed from the site by 9:30am unless used as sales/service venue. Vendors may park vehicles on the street or at the Public Safety Building parking lot. 

    Event Information:

    § Vendors may sell their products between 10:00am-5:00pm.
    § No power is provided, generators not allowed.
    § Load out is 5:00-6:00pm. Products may only be sold from designated booth area.
    § Emergency assistance will be available at the Command Center located on the west-end of the grand stand. § There will be portable restrooms.

    Tear Down Instructions:

    § Vehicles needed for tear down and loading may not enter the area until all spectators have exited. 

Location:

Around Main Street in downtown Edmonds, Wa 98020.

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Date/Time Information:
Sunday September 10th 2017
  • Show time is 10 am to 5 pm.
  • Setup time is 7 am to 8 am.
  • Load out time is 5 pm to 7 pm.
Contact Information:
Fees/Admission:
Food Booths:
10x10 - $200
10x20- $300

Arts & Crafts Booths:
10x10- $100
10x20- $175

Commercial Booths:
10x10- $300
10x20- $400
Set a Reminder:
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